Customer Management

Manage your customers with ease

Stop hunting across five systems to answer one question. gaiia puts every customer's history, billing, and communications in a single view.

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Accounts

A complete customer view in one place. Subscriptions, billing, and network health.Resolve issues without losing context

Customer management that earns loyalty back

Your CSR team shouldn't need five systems to answer one customer question. gaiia puts account history, billing, support, and communications in one place so they can help faster and follow up less.

Communications

Automated, personalized email and SMS communications to keep subscribers informed.

Equipment Tracking

Know what equipment is on every account. Track routers, CPEs, and add-ons.

Automations

One-click activations, cancellations, speed modifications, and more.

Learn how Data Stream increased their CSR efficiency.

Data Stream, a Minnesota ISP for multi-dwelling units, faced manual processes, limited visibility, and slow onboarding. With gaiia, they empowered CSRs, gave property managers real-time insights, and introduced QR code-based self-activation leading to faster onboarding, higher first-call resolution, and 20%+ yearly growth.

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AI workflows, built into your CRM

AI agents in gaiia can handle ticket triage, context-reading, sentiment analysis, and first-draft responses. Your team steps in for judgment calls, not busywork.

Built for the accounts that don't fit a simple form

Colleges, airports, hotel chains, and multi-site businesses need more than a residential account with a longer invoice. gaiia's B2B module gives your team parent-child account hierarchies, dedicated account managers, contract tracking, and project-based service delivery.

FAQ

Your questions answered

Can gaiia send automated email and SMS notifications to subscribers?

Yes. gaiia includes a built-in communications layer that sends automated, personalized email and SMS messages based on account events. Common triggers include appointment confirmations, technician-en-route alerts, speed upgrade notifications, payment receipts, and service interruption updates. Message templates are customizable per CSP, and automation rules can be configured to send the right message at the right moment without CSR involvement. All sent communications are logged on the subscriber account for full visibility.

How does gaiia track equipment assigned to customer accounts?

Every piece of equipment in gaiia, including routers, ONTs, CPEs, and add-ons, is tracked at the account level with a full assignment history. CSRs can see exactly what hardware a subscriber has, when it was assigned, its serial number, MAC address, and current status. This eliminates the guesswork during support calls and gives technicians accurate equipment context before they arrive on-site. Equipment can be assigned, unassigned, or swapped directly from the account page or through the Field Service app.

What automations can CSRs trigger from a customer account in gaiia?

gaiia supports one-click automations for the most common account actions: service activations, plan upgrades and downgrades, speed modifications, cancellations, equipment assignments, and invoice adjustments. Each action triggers the associated downstream steps automatically, updating billing, sending the subscriber a confirmation, and logging the change to the account timeline, without requiring the CSR to update multiple systems or hand off to another team.

Does gaiia support B2B or multi-site business accounts?

Yes. gaiia's B2B module supports parent-child account hierarchies for managing enterprises, MDUs, hotels, airports, and other multi-site business customers. Each child location has its own account, tickets, and service delivery records, while the parent account provides a consolidated billing and activity view. The module also supports dedicated account manager assignment, contract tracking, and project-based service delivery for ISPs serving commercial clients whose needs go beyond a standard residential account structure.

How does gaiia connect customer management to field service and billing?

gaiia is a unified CSP platform, so customer management is natively connected to both billing and workforce. From a subscriber's account page, a CSR can see the subscriber's current plan and billing status, any outstanding invoices, open support tickets, linked work orders, technician assignments, and equipment history without switching tools. When a CSR creates a work order, it appears in the dispatch queue immediately. When a technician closes a job, the account record updates in real time. Billing changes flow through to the account timeline automatically because everything runs in the same system.

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